The I-9 software for better control, visibility, and accuracy
Clear I-9: The Standalone Platform for Effortless I-9 Compliance
Clear I-9 is purpose-built for professionals who need a simple, reliable, and remote-friendly way to manage Form I-9 compliance.
With built-in E-Verify integration and purpose-built features for remote I-9 verification, Clear I-9 supports distributed teams, high-volume hiring, and strict compliance requirements across all industries.
300+ Customers are growing with us
The hidden risks of relying on basic I-9 tools
In 2025, nearly 3 out of 4 I-9 Forms contain errors that could trigger fines or audit issues
On the surface, basic systems and manual checklists may look compliant. But when an agency request or ICE audit hits, even small oversights—expired documents, missing fields, or outdated forms - turn into preventable penalties, delays, and rework.
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Incomplete or Outdated Forms: Missing information or errors in key sections. Using outdated versions of I-9 forms.
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Missed Deadlines: Missing the 3 day deadline to complete the Form I-9.
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Improper Document Handling: Accepting or retaining expired or incorrect documents.
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Failed Re-Verification: Missing or improper re-verification for employees with expiring work authorization.
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Inconsistent Processes: Disparities in how I-9 forms are completed for different employees can lead to claims of discrimination.
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Incorrect Storage or Retention: Failing to store I-9 forms securely or not keeping them for the required retention period.
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E-Verify Errors: Failing to use E-Verify correctly, especially in states where it's mandatory.
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No Audit Trail: Not documenting corrections or updates made to I-9 forms appropriately on an Audit trail.
A Modern, Automated Answer to I-9 Complexity
What is Clear I-9?
Clear I-9 Standardizes, Automates, and Secures Every Step of the I-9 Process. It equips HR, compliance, and talent teams with a centralized, automated, and secure platform that simplifies I-9 completion and strengthens compliance across every location.
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Guided, Error-Reducing Workflows
Step-by-step instructions and automated checks ensure I-9s are completed correctly the first time—no guessing, no rework.
Audit-Ready Visibility & Recordkeeping
Time-stamped, version-controlled records and centralized dashboards give you instant access for internal reviews or government audits.
Remote & Hybrid Verification Support
Complete Section 2 anywhere with compliant video verification or approved U.S.-based representatives.
Streamlined E-Verify Processing
Create and manage cases in one place with automatic data transfer, alerts, and TNC follow-up workflows.
Seamless System Connections
Integrate with ATS, HRIS, payroll, and SSO tools for clean, accurate employee data flow.
Built for Fast-Moving Teams
Scales across seasonal hiring, multi-site operations, staffing, and PEO models without adding administrative burden.
“Clear I-9 helps us remain in compliance and remain organized. The customizable dashboard is a helpful feature that we're able to cater by company and even by teammate.”Katie Barret
Clear I-9 Capabilities
Unique features that set Clear I-9 apart
Basic I-9 tools fall short on compliance. Many are built for legal teams or buried inside complex onboarding platforms. Clear I-9 is different. It’s a standalone solution made just for I-9 compliance and purpose-built for people managing I-9s every day.
Track I-9 status, expirations, and updates in real time with alerts and full team visibility.
Verify documents over secure live video, in line with DHS and E-Verify guidelines for remote Section 2 completion.
Cross-check employee information from the I-9 form against federal databases.
Complete Section 2 through trained I-9 verifiers over live video - fully remote, DHS-compliant, and offloading work from your team.
Encrypted storage, access controls, and automated versioning, help ensure full compliance and data protection.
Works with your existing tools
Platform Integrations
UCM replaces reactive, scattered claims management with a structured system that protects your SUTA rates and your profitability. From day one, you get:
Partners
Government / Regulatory
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Clear I-9 vs. Other I-9 Vendors & Basic embedded tools
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Feature
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Clear I-9
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2
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Billed Annually
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Top I-9 Vendors
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2
/ye
Billed Annually
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Basic Embedded Tools
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2
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Billed Annually
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|---|---|---|---|
Truly Standalone Platform |
Yes, works with any system | Often tied to larger suites | No, tied to HRIS or ATS |
No Vendor Lock-In |
100% system-agnostic | Migration often restricted | Locked into platform |
I-9 Compliance is Core Focus |
Built specifically for I-9 | Yes | Add-on module |
Automated Regulation Updates |
Yes, platform auto-updates | Email notifications only | Manual effort |
Audit-Ready Digital Storage |
Yes, compliant & centralized | Yes | Limited or non-searchable |
Remote Hire Support (Virtual Agents) |
Yes, integrated network available | Often supported | Not supported |
U.S.-Based Human Support |
Real team, no tickets | Often ticket-based | Minimal or offshore |
Custom Reporting & Dashboards |
Built-in and exportable | Available | Not available |
Security & Data Privacy |
SOC 2, no data resale | SOC 2-compliant | Varies |
Multi-Location & Role Controls |
Yes, granular access control | Yes | One-size-fits-all access |
Onboarding & Training Tools |
Included + expert help available | Often included | Not included |
Compliance Expert Access |
Integrated with platform | Usually add-on or separate | Not available |
See how Clear I-9 simplifies every step of the process
Clear I-9 makes it easy to manage I-9s, complete Section 2 on time, and stay compliant across your entire team on-site or remote. Fill out the form and we’ll walk you through it.
Looking for full-service I-9 support instead? Learn More Here
Frequently Asked Questions
What is Form I-9 compliance and why does it matter?
Form I-9 compliance refers to the legal requirement for U.S. employers to verify the identity and employment authorization of new hires. Noncompliance can lead to costly fines and reputational damage.
How does Clear I-9 simplify I-9 verification for remote employees?
Clear I-9 offers remote I-9 completion through built-in live video verification and access to trained virtual agents—fully compliant with DHS guidelines.
Is Clear I-9 compliant with DHS and E-Verify requirements?
Yes. Clear I-9 is 100% compliant with current DHS and E-Verify standards and supports employers in states where E-Verify is mandatory.
Can Clear I-9 integrate with my existing HR or onboarding system?
Absolutely. Clear I-9 integrates with most HR platforms and runs as a standalone solution, ensuring your I-9 process continues smoothly even if your systems change.
How does Clear I-9 help HR teams stay audit-ready?
Clear I-9 keeps every Form I-9 time-stamped, version-controlled, and securely stored, with alerts and full audit trails to support internal and external audits.
What makes Clear I-9 different from other I-9 tools?
Most I-9 tools are part of bulky onboarding systems or built for legal teams. Clear I-9 is a dedicated, user-friendly platform focused solely on I-9 verification and compliance.
Who uses Clear I-9?
- Staffing Agencies: Standardize onboarding across recruiters, branches, and clients - no matter the hiring volume.
- Education: Ensure faculty, staff, and student worker I-9s are accurate, secure, and audit-ready.
- Construction: Maintain compliance across decentralized, project-based teams and job sites.
- Hospitality: Simplify I-9 management for seasonal, high-turnover, and multilingual workforces.
- Sports & Event Venues: Manage large, temporary teams with fast, compliant I-9 processing - without operational disruption.
- Healthcare: Support compliance for medical, admin, and temp hires while protecting sensitive data and aligning with strict privacy standards.
Can Clear I-9 support high-volume or multi-location hiring?
Yes. Clear I-9 is built for high-turnover environments and supports role-based access, customizable dashboards, and centralized management across locations.
What happens if I switch HR providers - do I lose my I-9 data?
No. Clear I-9 runs independently of your HRIS or payroll provider, so your compliance process and records remain unaffected if you change platforms.
How much time can Clear I-9 save my team?
On average, Clear I-9 helps teams reduce time spent managing Form I-9s by up to 50%, freeing HR and compliance teams to focus on higher-value work.