With I-9 penalties now reaching up to $2800 per paperwork violation, the recent E-Verify shutdown and ICE intensifying audits, compliance is no longer optional. This free checklist gives HR leaders and compliance teams a practical self-assessment tool to identify blind spots, close gaps, and strengthen their I-9 compliance posture.
Inside, you’ll discover:
A 5-part compliance audit covering onboarding, offboarding, data security and more.
Critical deadlines and retention rules that trip up even compliant companies.
Why nearly 1 in 4 companies who believe they're compliant... aren't.
A scoring system to assess where you stand—and what to fix first.
Actionable next steps based on your current compliance level.
Most compliance checklists tell you what you should be doing. This one helps you uncover what you’ve missed.
Built from real audit data and ICE case patterns, it goes beyond basic reminders to show how compliant companies still end up with violations - and how to close those gaps before they cost you.
Who benefits most from this checklist
Is this checklist right for you?
If your role touches I-9 compliance, onboarding, or workforce verification, this self-assessment is more than relevant—it's essential. With penalties rising and enforcement tightening, knowing where you stand is the first step to staying protected.
HR and Compliance Leaders
Use this checklist to audit your current I-9 processes, identify weak points in onboarding and offboarding, and ensure your documentation practices meet legal standards.
Small to Mid-Size Businesses
Don't have a dedicated compliance team? This checklist helps you spot common mistakes, understand retention requirements, and build sustainable processes without enterprise-level resources.
Government Contractors
Subject to stricter verification standards and E-Verify mandates? This checklist ensures you're meeting federal requirements and maintaining audit-ready documentation.
High-Volume Employers
Processing dozens or hundreds of I-9s monthly? Learn where manual processes create risk and how to systematically track expiring documents, incomplete forms, and compliance deadlines.
Who's behind this Guide
Why Trust HRlogics?
We’ve helped thousands of employers simplify I-9 compliance and stay ahead of risk.
Backed by legal expertise and purpose-built technology, HRlogics is the trusted partner for businesses navigating today’s complex workforce regulations.
The I-9 compliance platform that does more than store forms
What is Clear I-9 by HRlogics
Clear I-9 is a secure, cloud-based solution that simplifies the Form I-9 process. With built-in error checks, compliance alerts, and audit trails, Clear I-9 helps you get it right the first time - and stay ready if you’re ever reviewed.
Choose between our fully managed service - where compliance experts handle the process from verification to audit prep - or a self-managed experience - using our platform with your team in control.
Either way, Clear I-9 reduces risk, increases visibility, and ensures your organization is prepared for whatever comes next.
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