Navigate Form I-9 Changes Ahead of the October 31st Deadline

Here's what's new to the I-9 form, and how HRlogics can help you navigate these changes effortlessly:

• Streamlined Sections: The revised Form I-9 condenses Sections 1 and 2 into a single-sided sheet, reducing complexity and saving your time.
• Mobile-Friendly Design: Accessible on tablets and mobile devices, the new form lets you complete verifications conveniently on the go.
• Flexible Certification: Preparer/Translator Certification is now in a separate supplement, giving you the flexibility to provide it when needed.
• Effortless Reverification: Section 3, Reverification and Rehire, has its own supplement, making rehiring and reverification straightforward.
• Comprehensive Guidance: Updated Lists of Acceptable Documents now include receipts and links to extension information, ensuring you have all the necessary details at your fingertips.
• Clear Instructions: The new form's simplified instructions reduced the number of pages from 15 to 8, making it easier to understand and complete.
• Remote Verification Option: A convenient checkbox allows employers to indicate remote verification, enhancing flexibility and compliance.

USCIS has charted a clear path for employers seeking the remote verification option. To use this streamlined procedure, employers need to meet specific eligibility criteria outlined by USCIS:

• Enrolled in E-Verify: Employers must be enrolled in E-Verify and remain in good standing and compliance with all E-Verify program requirements.
• E-Verify Training: Complete E-Verify training as part of the enrollment process.
• Consistent Application: When using the alternative procedure, you must use it consistently for all employees at a given worksite or only for remote employees, ensuring fair treatment regardless of nationality or immigration status.

Embarking on the alternative procedure opens a streamlined avenue for employers. Employers must take the following steps within the first 3 business days of an employee's start date in order to use the remote verification option:

• Document Examination: Examine all Form I-9 documents, ensuring their authenticity.
• Live Video Verification: Conduct a live video interaction with the employee to verify the validity of the documentation.
• Form I-9 Marking: Check the designated box on the new version of Form I-9, indicating the use of the alternative procedure (or write "alternative procedure" until October 31st, using the 10/21/2019 edition).
• Documentation Retention: Retain clear and legible copies of all I-9 documentation, including double-sided documents.

Note, employers must be ready to furnish federal government officials with clear and legible copies of I-9 documentation in the case of an audit or investigation, which can be daunting experiences for employers, underscoring the critical importance of meticulous documentation.

With HRlogics Compliance Hive, we streamline this process, ensuring your I-9 records are accurate and easily accessible, offering peace of mind in the face of audits or investigations.

At HRlogics, we understand the importance of seamless compliance. Our Clear I-9 solution provides you with a secure, user-friendly platform to create, manage, and store I-9 forms. With automatic error-checking and alerts, you can identify and rectify errors swiftly, ensuring accuracy and compliance.

HRlogics is proud to announce multiple cost-effective options for compliant remote verification. For less than $10 per I-9 form, employers can meet the new compliance requirements and avoid expensive fines. Schedule a demo of the HRlogics Compliance Hive to learn more about the Clear I-9 solution.